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Your workday,
in one place

Calendar, Gantt, tasks, daily plan and email. Everything you need on your own — before you join a team.

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apistool.com / Today
Tuesday, June 16
Morning review08:30
Q3 campaign briefnow
UI design — homepage11:30
Client sync14:00
Invoices and time report16:00
Planning and tasks

Calendar, Gantt and tasks — in one rhythm

Real screens from the app: Calendar, Gantt, Today and Inbox. With recurring tasks and two-way Google Calendar synchronization.

Calendar

Week and month views, an all-day band, and a backlog with quick add.

all dayPENDING# channel

Gantt

A timeline of clients and meetings — filters by client and status, week/month zoom.

ClientStatus: ScheduledWeek / MonthStats

Today's plan

A focused view of the tasks scheduled for the current day.

Today's plan

Inbox

A backlog of undated tasks — drop them in now, schedule them later.

Inbox

Task details

Priority, deadline, duration, channel, notes, subtasks and a meeting link.

PRIORITYDEADLINESUBTASKSMEETING

Recurring tasks

Daily, weekly, monthly or a custom interval, with a generation horizon.

DailyWeeklyEvery N days (custom)…

Google Calendar

Two-way synchronization of tasks with your Google Calendar.

Add to Google CalendarRemove from Google Calendar

Month and week views

Switch the calendar between a week and a full month. Channel dots on days, a workload preview and a quick jump to any day.

WeekMonth"now" line
apistool.com / Calendar
All ● Design ● Marketing ● Dev ● Client ● Google Calendar + New task
8:009:0010:0011:0012:0013:00
Mon 26
9:00 - 10:00
Standup
# Design
10:30 - 11:30
Client brief
# Client
Tue 27
9:00 - 10:00
Q3 campaign
# Marketing
10:30 - 12:00
UI design — hero
# Design
Wed 28
9:00 - 9:45
Sprint review
# Dev
10:00 - 11:00
Client review
# Client
Thu 29
9:30 - 10:45
v2 rollout
# Dev
12:00 - 12:45
Google sync
GCal
Fri 30
9:00 - 10:15
Q3 presentation
# Marketing
11:00 - 12:00
Design review
# Design
May 2026
MonTueWedThuFriSatSun
1234
567891011
12131415161718
19202122232425
262728293031
Pending
Proposal review
1h
API documentation
2h
Integration tests
1h
Calendar — week view, channel filters, the "now" line, a mini-calendar and a panel of pending tasks.
apistool.com / Gantt
WeekMonth
‹ 25–31 May 2026 ›
Client: All ▾
Status: All ▾
Today ▦ Stats
CLIENT
May 2026
-
25Mon
26Tue
27Wed
28Thu
29Fri
30Sat
31Sun
LC
Lumen Co
3 meetings · 3h
10:00
Weekly standup
30min ✓
14:00
Sprint review
1h ✓
11:00
Q3 presentation
1h 30min ✓
BS
Bartosz Studio
3 meetings · 3h 30min
10:00
Campaign brief
1h ✓
11:00
Requirements analysis
1h ✓
11:00
v2 rollout
1h 30min ✓
AC
Acme Corp
3 meetings · 2h 30min
14:00
UX workshop
1h ✓
15:00
News — discussion
30min ✓
9:30
Meeting with Chris
1h ✓
NB
NorthBay
1 meeting · 1h
9:30
Client onboarding
1h ✓
IN
Internal
1 meeting · 1h
15:00
Team retro
1h
Stats×
Summary
11
Total
10
Completed
11h
Hours
1
Upcoming
★ Busiest day
Friday
May 29, 2026
5h · 4 tasks
Lumen Co1h 30min
Bartosz Studio1h 30min
Acme Corp1h
Internal1h
Day heatmap
Mon
0h
Tue
1h
Wed
1h30
Thu
3h30
Fri
5h
Sat
0h
Sun
0h
Top clients
Bartosz Studio3h 30
Lumen Co3h
Acme Corp2h 30
NorthBay1h
Internal1h
Calendar Gantt — a client × day timeline: tasks grouped by client, a Stats panel (KPIs, busiest day, heatmap, top clients).
apistool.com / New task
Task title×
DATE
TodayTomorrowPendingJun 17
All-day
TIME
⌃
09:00
⌄
→
⌃
10:00
⌄
15 min30 min45 min1 h1.5 h2 h
REPEAT
Don't repeat ▾
COLOR
+
CHANNEL
None Google Calendar RF21 APISTOOL WORK COMPANY CIRCLES LIFE Booking
PRIORITY
LowNormalHigh
NOTES
SUBTASKS
Add a subtask…
Cancel
Adding a task — date, time with steppers and duration, repeat, color, channel, priority, notes and subtasks. It lands in the calendar and (optionally) in Google Calendar.
Email

All your business correspondence in one place

Multi-account IMAP/SMTP email with unread counters, Office attachments and per-account contacts. Fast synchronization thanks to IMAP IDLE, plus permanent message deletion.

Many accounts at once

Connect any number of IMAP/SMTP mailboxes and switch between them without logging out.

Folders with counters

Unread counters updated live for every folder and every account separately.

Office attachments

Preview and send Word, Excel and PowerPoint files straight from a message.

Live synchronization

IMAP IDLE push delivers new messages within a second — no manual refresh.

apistool.com / Mail
New message
Folders
Inbox12
Sent
Drafts3
Archive
Trash
Accounts
office@apistool.com
contact@apistool.com
Inbox12 new
Emma Carter09:42
Partnership proposal — Q3 2026
Hello, please find the details of our proposal attached…
James Cole08:15
Re: Meeting summary
Thanks for yesterday's call. We agreed that…
Invoices · Notebookyesterday
Invoice FV/2026/0412 due for payment
Payment is due in 7 days. The gross amount…
Sophie Bennettyesterday
Question about availability
Would a consultation slot next week be possible…
Apistool TeamMon
New features in the mail panel
We've added faster search and permanent…

Re: Meeting summary

JC
James Cole
j.cole@company.com
today, 08:15

Hello,

thank you for yesterday's call and your time. As agreed, I've prepared an updated proposal covering the scope of work and a suggested implementation schedule.

You'll find the details in the attached document. If anything needs clarifying, I'm happy to help.

proposal.docx
Word document · 248 KB
Apistool Mail — three panes, multiple accounts, live synchronization.
Speed and personalization

Type the way you think. Look the way you want.

Ctrl+K opens a global search — type a task as a sentence and the parser picks out the date, time, project and priority on its own. Plus a light and dark theme, remembered per device.

apistool.com - Ctrl+K
Call the client tomorrow 2pm #Q3Campaign !p1 30mCtrl K
tomorrow 2:00 PM 30 min Q3Campaign High
Create task: Call the client↵
Go to: Q3 Campaignproject
Search: "client"3 results
Command palette. One sentence turns into a ready task — it works in both Polish and English.
apistool.com / Appearance

Theme

+ Task
Light
+ Task
Dark
Light and dark theme. Or follow your system setting — the choice is remembered per device.
Ready to get your day in order?14 days of full access, no commitment.
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Artificial intelligence

AI that works alongside you

Agents handle repetitive tasks and summarize what's on your plate today. Each morning you get a ready overview — without clicking through your whole plan.

AI morning review

One digest to start your day: what's scheduled, what's overdue and what's best to focus on.

Today's plan5 tasks
ConciseDetailed
Daily overview

Agents that do the work

Create assistants with a chosen model and tools. They summarize status, organize tasks and reply in chat. You can plug in your own Anthropic key (BYOK).

New agentModel: Sonnet / OpusBYOK
Pricing

Three plans. Grow whenever you want.

You pay for team members. Guests and clients in the portal are not counted as users.

Starter
For freelancers and solo work.
PLN 99/ user / month
  • 1 workspace · 2 projects
  • Kanban, calendar Gantt and recurring tasks
  • Calendar + Google synchronization
  • Time tracking
  • Project dashboard, team chat, templates, Ctrl+K
  • Project files + Office editor (100 MB)
  • Consultations — booking pages
  • Support — response within 48 business hours
  • Time reports, project Gantt and automations (Studio+)
  • AI agents and profitability (Agency)
Choose Starter
Most popular
Studio
For growing teams with no limits, reports and integrations.
PLN 159/ user / month
  • Everything in Starter, no project limits
  • Team dashboard + time reports
  • Project Gantt (tab)
  • Automations (no-code)
  • Slack/Discord integrations
  • Project files + Office editor (500 MB)
  • Support — response within 24 business hours
  • AI agents + profitability (Agency)
  • White-label client portal (Agency)
Choose Studio
Agency
For agencies serving clients under their own brand.
PLN 189/ user / month
  • Everything in Studio
  • AI agents with skills + file access
  • Chat with agents + AI summaries
  • Profitability, retainers and margin
  • White-label client portal (branding)
  • Your own Anthropic key (BYOK)
  • Project files, versioning (1 GB)
  • Priority support — response within 12 business hours
Choose Agency

Billed monthly in PLN per active user. 14-day trial on the Studio plan.

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