Apistool is a Polish alternative to Asana for companies that want to manage projects and client relationships in one place. Beyond tasks and projects you get a client portal, IMAP email, consultations with automatic scheduling, and VAT invoices. No juggling several apps, and all your data stays on servers in the EU. Apistool starts at 99 PLN per user per month.
| Feature | Apistool | Asana |
|---|---|---|
| Kanban and task list | ✓ all plans | ✓ |
| Project Gantt chart | ✓ Studio+ | ~ Premium+ (Timeline view only) |
| Client portal (read-only link) | ✓ Agency | ✗ |
| IMAP/SMTP email client | ✓ Gmail/Outlook/custom | ✗ |
| AI agents (with file access) | ✓ Anthropic Claude | ~ Asana Intelligence (basic) |
| Consultations (booking links) | ✓ built in | ✗ |
| EU data hosting (GDPR-native) | ✓ EU servers + EU backups | ~ US company, EU available as an add-on |
Indicative pricing — Asana prices from asana.com converted at 4 PLN/USD. Accurate as of June 2026.
Your data and database live in the EU, on our own infrastructure. Offsite backups with immutable, write-once (WORM) locking. Zero CLOUD Act exposure — unlike Asana (San Francisco).
Clients see progress via a secure link — no login, no extra cost. On Asana you need Business+ ($30.49/user) or a separate tool.
IMAP email client (Gmail / Outlook / your own server) plus public meeting-booking pages — all inside Apistool. On Asana: external Gmail + Calendly + integrations.
Apistool fits best when: